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checkerjane checkerjane is offline
 
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checkerjane
 
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Upset, overwhelmed, and bummed
Old 08-23-2019, 09:20 PM
 
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I have 6 annual IEPs before October 1st; 3 initials that have already been tested; and 6 that still need tested. The ones that still need tested require two meetings (gain consent and initial placement). That's 21 meetings between now and October 1st, on top of the paperwork in general, lesson planning, and trying to serve all my kids. I'm only one person, and I have a family, but that doesn't matter to anyone. It's get it done at all costs.


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Old 08-24-2019, 05:45 AM
 
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That is a lot. How long are your meetings? Our annuals are typically 1 hour, but often we are done before that (depending on how long people talk.) We only allot an hour unless there are a lot of specialists involved - not too often at my school. Our pretesting student meetings are only 15 minutes, and truthfully are a waste of time. We just really need the paper signed and parents on board. Many times those last less time.

Don't dwell on the meetings. Do the other stuff you need done.

You don't have to write the IEP's, do you? We give input, but the SPED teachers actually write the goals and such.
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Princ or Union?
Old 08-24-2019, 05:52 AM
 
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That's an overwhelming amount of paperwork! These days, our school psychologists do nothing but testing. Throw in the legal timelines once a request has been made, and you get admin just pushing the #*+ downhill.


I had a friend in a similar situation. She went to admin and specified how much time is needed for each IEP, including setting up meetings and paperwork, and she requested assistance. They hired someone. (She was the SPED teacher in charge of it all- don't know if you are or just if you have a slammed class.)


If that won't work, and you have a union, it's time to get them involved. Admin will just continue to throw it all on you until they get push-back.
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Old 08-24-2019, 06:40 AM
 
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That is a lot. How long are your meetings? Our annuals are typically 1 hour, but often we are done before that (depending on how long people talk.) We only allot an hour unless there are a lot of specialists involved - not too often at my school. Our pretesting student meetings are only 15 minutes, and truthfully are a waste of time. We just really need the paper signed and parents on board. Many times those last less time.

Don't dwell on the meetings. Do the other stuff you need done.

You don't have to write the IEP's, do you? We give input, but the SPED teachers actually write the goals and such.
I’m the sped teacher, so I do all the paperwork, set up all the meetings, coordinate related services to attend meetings, etc. I keep our meetings short.
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Old 08-24-2019, 06:43 AM
 
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That's an overwhelming amount of paperwork! These days, our school psychologists do nothing but testing. Throw in the legal timelines once a request has been made, and you get admin just pushing the #*+ downhill.


I had a friend in a similar situation. She went to admin and specified how much time is needed for each IEP, including setting up meetings and paperwork, and she requested assistance. They hired someone. (She was the SPED teacher in charge of it all- don't know if you are or just if you have a slammed class.)


If that won't work, and you have a union, it's time to get them involved. Admin will just continue to throw it all on you until they get push-back.
I’m PreK-3rd sped. I think I am going to give them a visual of how long this will take me. Maybe they’ll give me a workday or something. They’ve already made it clear they won’t hire another sped teacher.


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Old 08-24-2019, 06:46 AM
 
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So in your system you are responsible for students before they even get tested into SPED? You don't do the testing, do you?
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Old 08-24-2019, 07:11 AM
 
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So in your system you are responsible for students before they even get tested into SPED? You don't do the testing, do you?
The classroom teacher refers a kid who needs to be tested to me. I call the parent, get more info, and set up a meeting. Then I do paperwork to review existing data and get parent consent. Our psychometrist tests them, and then I do the initial IEP and set up another meeting.

In short, yes I do. As soon as a kid is suspected of needing testing, I start the process and see it from start to finish, with the exception of doing the testing.

It’s been a long week, and my brain is tired, so I hope this is what you’re asking.
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Old 08-24-2019, 07:22 AM
 
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Interesting how different places work different ways. Our students who are struggling are not touched in any way by SPED until they have been tested and qualify for services. We have a separate teaching team who take those students through those meetings and take care of that paperwork. The teacher who takes this on receives a stipend for doing so. They take the student through the 2 required meetings, and teachers fill out paperwork that is necessary.

SPED is only responsible for IEPs. Initial and annuals, and any reeval stuff. "Only." Still a big job, but considering I heard that my school of 370 or so students took 90 through the initial process, that would be a big amount on the SPED plate on top of the IEP students. Wouldn't be possible, I don't think.
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Old 08-24-2019, 07:53 AM
 
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Interesting how different places work different ways. Our students who are struggling are not touched in any way by SPED until they have been tested and qualify for services. We have a separate teaching team who take those students through those meetings and take care of that paperwork. The teacher who takes this on receives a stipend for doing so. They take the student through the 2 required meetings, and teachers fill out paperwork that is necessary.

SPED is only responsible for IEPs. Initial and annuals, and any reeval stuff. "Only." Still a big job, but considering I heard that my school of 370 or so students took 90 through the initial process, that would be a big amount on the SPED plate on top of the IEP students. Wouldn't be possible, I don't think.
Is your entire student population 370, or just your IEP kids? How many sped teachers do y’all have?
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Old 08-24-2019, 08:07 AM
 
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The school population is 370 +. We have 2 SPED teachers each with about 20-25 on their plates. I thought that having 90 kids in our queue was absolutely ridiculous, but with the push on RTI, teachers who think their kids aren't making progress are taking every kid in RTI to our SAT process, when not all kids in RTI need tested (or aren't making progress).

We also have kids in Sped at the top end, too - with 2 gifted teachers. Probably the same or higher case load. They do receive less time in service.


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That sounds Rough!
Old 08-25-2019, 09:02 AM
 
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I think asking for a sub for at least 1-2 days is reasonable.
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Maybe they’ll give me a workday or something.
It should take much convincing with those numbers.

It makes me anxious just hearing your numbers--aaacckk! Good luck with all of it.
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Lots of meetings!
Old 08-25-2019, 01:19 PM
 
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I'm a SpEd teacher as well and in our district, our psychologist does all of the testing. I don't do any data or paperwork on the kids until we are meeting to look at the testing and classroom data and determine if the student requires an IEP. If they do, then the paperwork becomes mine. We also set up a system that if a student has an IEP before the middle of October then we do a meeting in April or May so we aren't hit so hard at the beginning of the year. This is a district policy, but maybe you can start it in your school???

I also have the luxury of not scheduling my own meetings. Our psychologist assistant does that for us, but we have 287 kids on IEP in our school (2,000+ kids in the school). It's so much paperwork and time! Is there anything you can streamline or hand off to someone else to complete?
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Old 08-25-2019, 01:38 PM
 
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We also set up a system that if a student has an IEP before the middle of October then we do a meeting in April or May so we aren't hit so hard at the beginning of the year.
We do a similar thing- students start in mid-August so we tend to just look at kids who are due within the first month of school, especially if it's a reeval. But, our preschool sends us kids every year that have reevals and annuals due within the first two weeks of school . I have 3 kinder annuals tomorrow- we've been in school for 7 days. I had to tell the parents when setting up the meeting that we'd have to make a general plan based on the information we have and may have to do amendments throughout the year as we get to know the kids and their needs better. So frustrating! They all three have reevals due at the same time next year, and we'll do those this spring.

At my school, I am in charge of all the referral paperwork, scheduling meetings, formal academic testing, observations, informal academic info for initials/tris and summary of MTSS process for initials. Psychs do cognitive and social/emotional testing when warranted and SLPs and OTs do their own testing when warranted. My first year at the school, I was the only sped teacher and had 50 kids. At one point I had 15 that were going through the initial/reeval process at the same time. I asked to get a sub so I would have more time to test and was told no (this would have still been extra work on me, as I would have had to make the sub plans). At one point I literally was having kids come to my room for intervention times, putting the rest of the kids on Lexia with headphones/chromebooks, and testing 1:1 with the kids who I needed to test.
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Old 08-25-2019, 05:19 PM
 
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We do a similar thing- students start in mid-August so we tend to just look at kids who are due within the first month of school, especially if it's a reeval. But, our preschool sends us kids every year that have reevals and annuals due within the first two weeks of school . I have 3 kinder annuals tomorrow- we've been in school for 7 days. I had to tell the parents when setting up the meeting that we'd have to make a general plan based on the information we have and may have to do amendments throughout the year as we get to know the kids and their needs better. So frustrating! They all three have reevals due at the same time next year, and we'll do those this spring.

At my school, I am in charge of all the referral paperwork, scheduling meetings, formal academic testing, observations, informal academic info for initials/tris and summary of MTSS process for initials. Psychs do cognitive and social/emotional testing when warranted and SLPs and OTs do their own testing when warranted. My first year at the school, I was the only sped teacher and had 50 kids. At one point I had 15 that were going through the initial/reeval process at the same time. I asked to get a sub so I would have more time to test and was told no (this would have still been extra work on me, as I would have had to make the sub plans). At one point I literally was having kids come to my room for intervention times, putting the rest of the kids on Lexia with headphones/chromebooks, and testing 1:1 with the kids who I needed to test.
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Holy crap! I feel bad for complaining.
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Old 08-25-2019, 06:08 PM
 
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Holy smokes!! I am feeling really blessed right about now! I think I'll go buy the people that schedule and test for me some coffee, chocolate, and flowers! I think I'll buy our special ed director a vacation to a warm sunny place and he is the one that put these mandates into place quite a few years ago for the whole district.
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