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ChrisL77 ChrisL77 is offline
 
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Google Drive
Old 10-07-2020, 06:24 PM
 
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What is the best way to share files from google drive with another teacher without losing my originals?
Thanks in advance.


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Old 10-07-2020, 06:33 PM
 
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Well, when you share files you keep
Yours. You can change the settings so they can only view it.

Or, you can ask them to make a copy before doing anything (which I believe they can do as a viewer). If they do that they can make changes.

Or, my personal preference, is to force a copy. To do that, you go to the bar with the website, delete everything with the word “edit” and after that and replace it with copy. It will say “do you want to make a copy”? Copy that address and share it. There are a bunch of videos to watch.
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Old 10-07-2020, 07:38 PM
 
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Definitely make them viewers so that they cannot change your files. Greyhound girl is right that they can make a copy if they are a viewer. However, you have to get them to move the copy to their drive instead of yours. A colleague and I created materials for teachers over the summer. We created a shared drive to house the materials and gave teachers and supervisors viewing rights to the drive. We explained that they would need to make copies of the files in order to use them. It has not worked well. Everybody is so rushed and so frustrated that they forget to make copies or they leave the copies on the drive and then can’t find them again.

The second method that Greyhound Girl suggested is going to be way easier for you and for the people receiving the materials. The whole process will be automatic for them. I wish we had done that.
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Old 10-08-2020, 02:08 AM
 
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Thanks so much. I am going to watch videos. I appreciate the advice and helpful info.
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Force copy
Old 10-08-2020, 04:33 PM
 
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I also suggest the force copy route. It’s easy to do once you get used to it


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Old 10-08-2020, 06:47 PM
 
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I agree with force a copy. I think that’s the best way.
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Old 10-08-2020, 08:58 PM
 
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I like to put all mine onto a google site, and make the folders "anyone with the link can view". That way I can share my files with anyone, without them having access to change the originals, or needing to remember to share each file with someone. All of my planning is on there.
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